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Details for Problem 2310
Problem ID: 2310
Start Date: 8/9/2007 2:42:32 PM
Close Date: 7/1/2013 3:17:49 PM
Category: Address Manager
Subject:
Parsons Broderbund Address Book export
Description:
Can Parson's Address Book data be imported into Address Manager?

Solution:

Yes, below are the detailed instructions.

Instructions for exporting addresses from Parsons Address Book
1. Start Parsons Address Book
2. Click on File then Open and choose the AB2 file you want to export from
3. Click on the File menu then Import/Export/Merge and choose Export
4. Choose Mail Merge or Membership Plus as the Export Format
5. In the Export File Name box, change the file extension from .MMF to .CSV
6. Click the Options button then click on Select Fields to Export. Click Mark All then click OK.
7. Click the Browse button and choose the directory you want to save the file to. In the dropdown box choose Desktop then click Save.
8. Click OK, click OK again.

If you have multiple Parsons Address Book AB2 files, open each individually and export to their own file. Each file will need to be imported separately into Address Manager.

Instructions for importing an Exported Parsons file into Address Manager
1. Start StatTrak Address Manager and select Import Names and Addresses from the Tools menu
2. The Import box will display, choose Comma Delimited File
3. Click the Browse button
4. A Browse for Files window will display, navigate to the directory the file is located in.
5. If you missed the step for changing the File type from .MMF to .CSV, change the File Type dropdown box to All Files
6. Click to select the file you had exported and then click Open.
7. Back on the Import window click Import.
8. A Comma Delimited Import screen will display
9. Put a check mark in Skip 1st Row to skip the heading row
10. Above each column is a ‘Click to Assign’ button, use this to assign each column of data to a field in Address Manager. Click on ‘Click to Assign’ and pick the field from the list which corresponds to the data in that column and click OK. You will see that ‘Click to Assign’ will change to the field name that you had chosen. ***Assign the Last Name column to both the Last Name field and the List By field, so after you choose Last Name, click on where it used to say Click to Assign and then click on List By. Above the column it will then show Last Name (List By).***
11. If you are not able to find a field to assign a column to, choose the Notes field. You can assign as many columns as you need to the Notes field.
12. After assigning all the columns to an Address Manager field, click Import.
13. Address Manager will check for duplicates and display a warning if it finds any, choose to add new, replace or skip.


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