Instructions for Traveling League Setup

The setup of a traveling schedule allows you to set a home location for each team. In doing so you are guaranteeing that teams play their home games on their home field and away games on their opponent’s home field.

You will first need to set that schedule up as a Traveling Schedule. Click on the Schedules button and then add or change a schedule, select Traveling Schedule in the middle of the screen.

Next go into Setup for that schedule.

Enter the Locations for all the teams in this schedule.

Enter the Teams. You will notice a Home Locations button under the team list on the right hand side. Highlight a team from that team list and click on the Home Locations button to choose a home field for that team. You will now notice an (H) next to the team name which denotes that team has been assigned a home location. Repeat the Home Location assignment for the rest of the teams. All Teams must be assigned a home location in a traveling schedule setup. ***League Scheduler can have teams be assigned to the same home location, but the teams cannot have the same Game Times as the other teams that share that home location. This is explained in detail in the next section***

Click the Game Times button, to set the home game times for each team. Click on a team and then use the day and time controls to assign game times for that team.
***A couple of notes about game times:
1) The game times that you are setting up for teams are the times when they will be playing their home games only, away games will be played on days/times setup for the other teams.
2) The number of game time’s setup for each team must be the same and must be equal to the number of games that teams will play in a week. (i.e. If your league is one that plays only one game per week, each team will be setup with only one game time. If you are a league that plays a week day game and a weekend game, your teams will be setup with one weekday game time and one weekend game time.)
3) If you have teams that share a home location, those teams cannot have the same game times setup. (i.e. Team A and Team B share Field 1, set Team A’s game times as Mon and Wed at 6pm and Team B’s as Tues and Thurs at 6pm) If you don't have enough location availability and need to have the same game times for the shared location teams, there is a way to fake the software. It does require some work to edit the schedule after it has been computed, but it will get you close enough that that isn’t too much additional work. To do this, set Team A to play at 6pm and Team B to 6:01pm. After doing this, you will need to go through and clean up the conflicts that may be created in doing that, but there is detail below on doing that as well.
To set Game Times, click on a team and then use the day and time controls to add game times for that team. Set the times for all your teams and then click OK.

If you have any days when games can't be played, you can set them in the Exceptions area. For instance you could choose to not play any games on Memorial Day. Click on May 25th and click Add. Click Remove, check All Day and make sure All Locations is highlighted. Click OK. You will see a listing saying games times have been removed for each of the locations. The software will now skip putting games on that day. Click Setup to return to the schedule setup area.

Set the schedule Start Date

Next go into Options. Set the Compute Option for this schedule. This is an OR option area so you can only choose one of the options. 'Times teams play each other' or 'Each team plays the same number of games' are the best choices as the software will generate a schedule with the same number of games for all the team. The End Date option will attempt to create the same number of games for the teams but it may not. Set how you want the software to Check for Defaults, and then click OK.

Click Compute to generate the schedule. When finished the league schedule report will pop up. Check the schedule over, if you need to you can go back and Compute the schedule again to get a completely different schedule. Sometimes you may need to compute the schedule a number of times to get desired results.

****If you did the fake game times as discussed earlier, click on Tools then Check for Conflicts. Put a checkmark in for your schedule and make sure 'check for overlapping game times' is checked and click OK.
This will list the conflicts found. If it is more than 3 or 4, I would compute the schedule again. Repeat the compute/check for conflicts until you only have a few conflicts.

Once you have only a few conflicts print out the check for conflicts screen and then you can manually edit the schedule to adjust the games to the opponent’s location or to a different time/day. To do this, click on Update then Edit Schedule. Click on the date that has one of the conflicts. Find either the 6 or 6:01 games and click change. Pick the opponents location for the game and if it was the 6:01 game change the time to 6 and click OK or change it to a different day/location and click ok. Make all the changes necessary to clean up the conflicts on the printout. Check for conflicts again to make sure you didn’t create any on this process.

When you have no more conflicts, go into the edit schedule again and change all the game times from 6:01 to 6.

You should also take a look at the audit report to make sure that teams have a close to even number of home games and make adjustments if necessary, also verify that each team plays the correct number of games.